Milestone Planner

April 28, 2020 |
milestone planner
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Earlier today I shared an old milestone planner, which we used when running my IT Support business.

The plan was an A3 wall planner, which as you can see I spent some time in Photoshop customising it for my own use / goals etc…

The planner goes on your wall, at home, in full view of everybody – and this will be your constant reminder of what you are working for.

Tekkers Planner
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It allowed us to plan for our personal and business goals over the next 12 months.

To use this takes a few simple steps:

Step 1:

Plan out everything that you want to achieve personally over the next 12 months.

This could be spending more time with the family, holidays, house renovations, new car, moving house – anything you want to achieve. Get an idea on how much each of these will cost so you have a rough idea or at least a budget for each one.

Step 2

Plan out everything that you want to achieve in business over the next 12 months.

You might want to move into nicer offices, employ another member of staff, hit certain targets around profit and turnover.

Step 3

Plan out everything that you need to achieve in business over the next 12 months.

These things will be necessities. In my plan this was items like replacing expiring car leases with new cars.

Step 4

Add everything up. Business and Personal.

Step 5

Now you know how much everything will cost, now think about what your business needs to achieve for you to meet these goals. How much more in revenue and profit do you need?

If that number looks scary, then break this down as far as you can go. To me, this equated to “Number of new clients needed per month”. This in itself can be broken down even further to, number of Quotes Won <- Number of Quotes <- Number of Meetings <- Number of Enquiries and so forth. This gives you pinpoint accuracy on where you need to be spending your time now, in your business, to achieve everything that you’ve ever wanted to achieve.

Step 6

Now you have added it up, and now that you know what needs to be done, you may need to adjust your plan one final time. Need a tonne of new business? Then you’ll likely need additional staff to support that. Additional staff means additional expenses. These will need to be planned for and worked into your 12 month plan – when will you need to start recruiting? When will they need to start employment? And so forth.

Continue to tweak this until you feel you have a semi-accurate picture over the next 12 months.

Step 7

Make it all pretty, print it out, stick it to the wall in your house.

And get to work!

 

Technical Info

The file was edited in Adobe Illustrator, but as it’s a PDF you can use Adobe PDF, Adobe Photoshop or most other graphic design programs to design your own and adapt it to your needs.

Add major milestones / goals into the big circles. Create them as you need. I used these for big holidays, financial targets such as FYE Turnover and Profit.

Add smaller goals around each target and try to keep them in line with the months. I also colour coded mine to easily and visibly see when they should be happening. Include monetary costs for everything on the plan.

The coloured figure above the month is your target turnover for that month.

The Percentage below the month is your target % profit for that month.

Using these figures, we then followed the Profit First method, which you can learn more about in the video below, but essentially 50% of this figure stays in a separate business bank account for a rainy day, and the other 50% is drawn from the business as profit to your own personal account.

The figures at the very right hand side are just a total of all the personal expenses added up, a total of profit taken from the business (sanity check that you have enough profit to cover the personal expenses!) and for me I added a bonus goal, that if we did smash our targets and do everything we hoped, I could pay off a chunk of our mortgage.

 Enjoy! I hope it’s of use to you.

Download the Annual Milestone Planning Template

If you’re interested in more things like this, that I’ve used to help me grow and build my business, then please head over and subscribe to the YouTube channel and Facebook Group!